The Office Assistant is a critical role at Fantasy and helps support the operational and administrative needs in our San Francisco office. This is a full-time role, reporting directly to the Director of Operations in NY and partnering with the Director of Production in SF.
You have a positive, can-do approach and attitude and thrive in a small and collaborative environment. As the first impression for visitors, clients, and staff, you take pride in representing the company and know how to make everyone feel welcome.
What can you do?
You strive to maintain an organized and efficient workplace, love a good checklist and your prioritization, time management, and follow-up skills are top-notch. You ask the right questions and have a strong ability to work both independently and collaboratively.
Manage office needs and day-to-day operations of our San Francisco office, ensuring that it is maintained with the highest level of care and quality and fully stocked with supplies.
Maintain the appearance of common areas, conference rooms, kitchen, and storage area. Serve as company contact for building cleaning company and ensure the office is clean and presentable at all times.
Greet and accommodate clients/visitors, receive incoming deliveries - make every guest feel welcome.
Assist with onsite client meetings, ensuring food and beverages are supplied and maintained while onsite.
Provide administrative and schedule management support to a Managing Partner and Director of Production.
Support office expense reporting and filing.
Manage relationships with contractors, vendors and service providers.
Liaise with building management and maintenance to ensure that any issues are resolved quickly with little disruption to employees.
2+ years of office experience; administrative experience is helpful
Experience working in a small office (50-100 employees); familiarity with digital and experiential client services office environments is a huge plus
Tech-savvy with experience with Mac OS, Google Drive Suite, MS Office and other web-based applications
Key Personal Qualities
Flexible, adaptable, realistic, practical, calm, pragmatic and agile
Thrive in a fast-paced and dynamic environment
High level of discretion, demonstrating sound judgment in dealing with confidential dialogues and information
Ability to work with people with different views, personalities, goals, and needs, and to help different stakeholders find business alignment
This is the place
To be empowered by your challenges and surrounded by talent like you.
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